POClerk for coffee, tea & drinks
Wholesale coffee and drinks orders, entered for you
Wholesale coffee runs on repeat orders: the same cafés, most weeks, ordering in cases and kilos with their own shorthand for your blends. It is steady, predictable revenue that somebody on your side retypes by hand every single week.
Start free — 10 orders See it work →
An order like this one
This is the kind of message that arrives in your sales inbox, and the kind somebody currently retypes. Forward it — or have the buyer send it straight to your POClerk address — and it comes back entered line by line against your catalog, with anything uncertain held for you.
Your PO inboxyourshop@in.poclerk.comTyped straight into the email — the most common wholesale reorder there is.
Morning all — usual for Thursday please: 6 x 1kg Ethiopia Guji — whole bean 3 cases Seasonal Espresso 250g (12/cs) 2 kg Decaf Colombia, ground for filter 1 case cold brew cans PO PC-2291, on account. Thanks!
What makes coffee & beverage orders hard
Cases, kilos and units in the same order
"3 cases (12/cs)" is 36 bags once you have told POClerk a case holds 12. It converts pack quantities with the rules you set and cross-checks quantity × price against the printed line total, so a miscounted case shows up as a flag rather than a short delivery. A unit it has no rule for — kilos, say — is held for you rather than counted as bags.
Every café names your coffee differently
One calls it "Guji", another "Ethiopia nat.", a third uses a product code from a price list you sent last year. Names are matched against your catalog, and a name that could be two coffees is held rather than guessed. Codes are learned: correct one once for that café and POClerk enters it automatically from then on — the weekly order gets quieter every month.
Grind, size and format are all variants
Whole bean versus ground, 250g versus 1kg, filter versus espresso grind. These are variant options on your Shopify products, and getting them wrong means the wrong bag on a van. When a line does not name the option clearly, POClerk holds it and says so rather than guessing a grind.
Standing orders you barely want to look at
For the accounts that order the same thing every week, turn on autopilot: when every line enters cleanly, the draft order creates itself, and the confirmation reply can go to the buyer automatically too. Anything unusual on that week's order still waits for you.
The same three stops, whatever you sell
Email body, PDF, spreadsheet, CSV, scan or photo — or dragged into the app.
Matched to your catalog, quantities converted by your pack rules, prices compared with your catalog.
Sure lines are in; uncertain ones wait with a reason. Once they are settled, one click creates the Shopify draft order.
Questions from coffee & beverage sellers
Can it handle an order that mixes cases and single units?
Yes. Every line is converted on its own with the pack rules you set, so "3 cases" on one line and "6 x 1kg" on the next each come out as the right number of units — and where the purchase order prints line totals, the arithmetic is checked against them.
Our cafés email from different addresses every time.
POClerk recognises a customer by the address their purchase orders come from, so the codes it has learned and autopilot follow that address — a café ordering from three addresses is three customers to it. Asking them to send orders from one address keeps it all in one place.
How accurate is it, really?
On our published benchmark — four real store catalogs and purchase orders in thirteen formats, from clean PDFs to phone photos — POClerk entered over 99% of lines correctly, and everything it could not be sure of was held and explained rather than guessed. The full method, the per-catalog results and a head-to-head against two established purchase-order apps are on the benchmark page.
That figure describes our test corpus, not a promise about your catalog — which is what the free first 10 orders are for.
Do my customers have to change anything?
No — that is the point. They keep sending the same emails, PDFs and spreadsheets they always have. You either forward those to your POClerk address or give buyers the address so they send there directly.
Try it on your own purchase orders.
First 10 free, on your real catalog, with no card. Check every line against the original before you pay anything.
Also for: Apparel · Parts · Specialty food