POClerk for specialty food
Wholesale food orders, counted correctly
Food wholesale is an arithmetic problem as much as a matching one. Buyers order in cases, outers, trays and units — sometimes several of those in one purchase order — and the difference between 6 and 72 is one misread word.
Start free — 10 orders See it work →
An order like this one
This is the kind of message that arrives in your sales inbox, and the kind somebody currently retypes. Forward it — or have the buyer send it straight to your POClerk address — and it comes back as a draft order with every line matched.
Your PO inboxyourshop@in.poclerk.comA spreadsheet — pack sizes in one column, quantities in another.
Order sheet attached for Friday. Same delivery address. PO GG-8842.
| A | B | C | D | |
|---|---|---|---|---|
| 1 | Item | Pack | Qty | Unit |
| 2 | Sea Salt Crackers 130g | 24 / case | 4 | case |
| 3 | Chilli Jam 220g | 12 / outer | 2 | outer |
| 4 | Wildflower Honey 500g | — | 18 | unit |
| 5 | Mixed Preserves — as last time | 12 / case | 1 | case |
What makes specialty food orders hard
Cases, outers, trays and units in one order
Each of your products can carry its own pack rule — a case is 24, an outer is 12 — and POClerk applies them per line, so "4 cases" becomes 96 units on the draft order rather than 4.
The arithmetic is checked, not assumed
Where the purchase order prints a line total, quantity × unit price is checked against it. When they disagree, POClerk works out which quantity the total implies and flags the line — catching the miscounts that are otherwise found at the loading bay.
"As last time" and other things only you know
Some lines genuinely cannot be resolved from the document alone. Those are held with the reason rather than approximated, and once you have told POClerk what a particular buyer means by a phrase, it is remembered for that account.
Account price lists that differ from the PO
When a buyer's purchase order carries a price that disagrees with the price list on their account, the line is flagged and the difference noted on the draft order — so the decision to honour it or correct it is yours, made before the order goes out.
The same three stops, whatever you sell
Email body, PDF, spreadsheet, CSV, scan or photo — or dragged into the app.
Matched to your catalog, quantities converted by your pack rules, prices compared to your price list.
Sure lines are in; uncertain ones wait with a reason. One click creates the Shopify draft order.
Questions from specialty food sellers
Where do the pack sizes come from?
You set them in the app, per product or as a default. They apply to every purchase order from then on, and a line whose unit does not match any rule you have set is held rather than assumed to be single units.
Do you handle weights and variable-weight items?
Quantities in weight are read and converted where your product carries a rule for it. Genuinely variable-weight items — priced at the point of packing — are held for review, because the correct amount is not knowable from the purchase order.
How accurate is it, really?
On our published benchmark — four real store catalogs and purchase orders in thirteen formats, from clean PDFs to phone photos — POClerk entered over 99% of lines correctly, and everything it could not be sure of was held and explained rather than guessed. The full method, the per-catalog results and a head-to-head against two established purchase-order apps are on the benchmark page.
That figure describes our test corpus, not a promise about your catalog — which is what the free first 10 orders are for.
Do my customers have to change anything?
No — that is the point. They keep sending the same emails, PDFs and spreadsheets they always have. You either forward those to your POClerk address or give buyers the address so they send there directly.
Try it on your own purchase orders.
First 10 free, on your real catalog, with no card. Check every line against the original before you pay anything.
Also for: Coffee & beverage · Apparel · Parts