POClerk for parts & equipment
Part-number purchase orders, read correctly
Parts orders are the least forgiving kind there is. A purchase order is a column of codes with no descriptive names to fall back on, one digit is the difference between two products, and a good share of them still arrive as a scan or a fax of something printed years ago.
Start free — 10 orders See it work →
An order like this one
This is the kind of message that arrives in your sales inbox, and the kind somebody currently retypes. Forward it — or have the buyer send it straight to your POClerk address — and it comes back as a draft order with every line matched.
Your PO inboxyourshop@in.poclerk.comA scan of a printed order — still how a lot of workshops send them.
PO attached, scanned off the printer. Deliver to the yard — net 30 as usual.
COASTLINE FLEET SERVICES PURCHASE ORDER 40118 NET 30 QTY PART NO. DESCRIPTION 4 251-129-113C gasket set, upper 2 VW-021109119 belt tensioner 12 N-O138-157 washer 8mm 1 251129113-C gasket set Deliver to yard. Auth: R.M.
What makes parts orders hard
One transposed digit is a different product
A code typed as 251-129-113C when your catalog says 251-129-131C will not match — and quietly matching it to the nearest neighbour is exactly how the wrong part gets shipped. POClerk will bridge a single-character difference only when there is precisely one candidate and the description agrees with it; otherwise the line is held.
Scans and faxes, where characters blur
On a scan, 0 and O, 1 and I, 5 and S are routinely misread. Scanned documents are read twice, independently, and the two readings are compared: where they disagree, the line is marked as doubtful and surfaced for review instead of being trusted.
Buyers order by their part number, not yours
Fleet and workshop customers keep their own internal numbering, and expect you to know the translation. Map one to your product once and it is remembered for that customer permanently — which is the same problem enterprise systems solve with weeks of per-customer mapping.
Catalogs that reuse a code across products
Large parts catalogs genuinely contain the same code on more than one item. Rather than picking the first match, POClerk keeps every candidate and either disambiguates by description and price or holds the line — a wrong part entered confidently is the failure mode worth engineering against.
The same three stops, whatever you sell
Email body, PDF, spreadsheet, CSV, scan or photo — or dragged into the app.
Matched to your catalog, quantities converted by your pack rules, prices compared to your price list.
Sure lines are in; uncertain ones wait with a reason. One click creates the Shopify draft order.
Questions from parts sellers
Our catalog has twenty thousand variants. Is that a problem?
No — the largest catalog in our published benchmark is a real 20,000-variant parts catalog with cryptic codes, deliberately chosen because it is harder than most stores. Results for it are published per catalog on the benchmark page.
Can it handle a faxed or photographed purchase order?
Yes, and those are graded separately on the benchmark so you can see how they do. They are the format most likely to produce a held line, which is the intended behaviour: an unreadable quantity should stop and ask, not guess.
How accurate is it, really?
On our published benchmark — four real store catalogs and purchase orders in thirteen formats, from clean PDFs to phone photos — POClerk entered over 99% of lines correctly, and everything it could not be sure of was held and explained rather than guessed. The full method, the per-catalog results and a head-to-head against two established purchase-order apps are on the benchmark page.
That figure describes our test corpus, not a promise about your catalog — which is what the free first 10 orders are for.
Do my customers have to change anything?
No — that is the point. They keep sending the same emails, PDFs and spreadsheets they always have. You either forward those to your POClerk address or give buyers the address so they send there directly.
Try it on your own purchase orders.
First 10 free, on your real catalog, with no card. Check every line against the original before you pay anything.
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